Public Meeting Procedures

** CORONAVIRUS (COVID-19) - Notice of Meeting Procedures **

TELECONFERENCE MEETING

In order to slow the spread of the Coronavirus (COVID-19) pandemic, the City of Napa is conducting Planning Commission and Cultural Heritage Commission meetings in a teleconference format via Zoom, in compliance with the Governor’s Executive Orders N-29-20 and 63-20.

Commission members and City staff will participate in these public meetings through the Zoom webinar platform only. Members of the public may participate in the meetings by viewing or listening to the meetings live, and providing comments, as described below. The City Council Chambers, where Commission meetings are conducted during non-pandemic times, will be closed.

If you have any questions regarding how to participate in the meeting, please contact the Community Development Department at (707) 257-9530 or by email at [email protected] 

VIEWING OR LISTENING TO THE MEETING LIVE

All members of the public are invited to view or listen to the meeting live on:

a. Local cable TV Channel 28; or

b. Live-streamed on the City of Napa’s website (click on the “In Progress” button); or

c. Live-streamed on Zoom. A link to the Zoom space is provided in the online agenda and in the public hearing notice. To log into Zoom via the link, you may be prompted for your name and email address, which will be visible online; or

d. For audio only, call 1-669-900-6833; and enter the meeting code on the agenda.

PROVIDING COMMENTS ELECTRONICALLY VIA ZOOM

If you are viewing the meeting live via Zoom, you may provide comments to the Commission as follows:

1. When the Chair calls for the item on which you wish to speak, raise your hand by clicking on the ‘raise hand’ feature in Zoom.

2. City staff will notify each speaker (using the name or email address in Zoom) when it is their turn to provide comments to the Commission.

3. You will have up to 3 minutes to provide verbal comments.

Additional instructions for how to participate in a Zoom webinar meeting are available here. Please note that the chat and Q&A functions will be disabled for all City Commission meetings. The only way to provide comments in Zoom will be to use the ‘raise hand’ feature as described above.

PROVIDING COMMENTS VIA TELEPHONE

Any member of the public may provide a comment to the Commission via telephone by: (a) dial 1-669-900-6833; (b) when prompted, enter the meeting code on the agenda; and (c) click *9 to raise your hand for the item you wish to comment on. Speakers will be notified shortly before they are called to speak.

PROVIDING WRITTEN COMMENTS TO BE READ AT THE MEETING

Any member of the public may provide a written comment to the Commission before or during the meeting by sending it to the Secretary via email at: [email protected] If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Any comment of 500 words or less (per person, per item) will be read into the record if: (1) the subject line includes “COMMENT TO COMMISSION FOR [DATE OF] MEETING – PLEASE READ”; and (2) it is received by the Secretary by 5:00 PM the day of the meeting. Please be aware that any public comments requesting to be read aloud that do not specify a particular agenda item number will be read aloud during the general public comment portion of the agenda. Due to potential technological delays in transmission, the public is encouraged to submit any comments to the Secretary early, in order to ensure they are received in time to be read into the record.

PROVIDING WRITTEN COMMENTS

Any member of the public may provide written comments to the Commission before or during the meeting. Comments received up until noon the day of the meeting will be electronically transmitted to the Commission ahead of the meeting. All written comments will be made a part of the written record in accordance with the Commission’s Rules of Order and Procedures (R2016-5).

VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS

Members of the public may access past City meetings at any time by going to

https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of

past meetings, including supporting documents, minutes, and video.

The City of Napa thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.