Public Records Request Center

How to Request Public Records

The City Clerk Department provides access to the City's information in a variety of ways.

Email, Fax, or Mail

The document request form (PDF) will help expedite your request, please be as specific as possible to facilitate the most accurate retrieval of documents. Fill out this form and email, mail, or fax it to 707-257-9534.

Walk-In & By Phone

The City Clerk Department offers front desk service for walk-in requests and will answer your request immediately unless the request requires additional research. In that case, a time frame will be provided for response. You can come to the Clerk's Office in person from Monday to Friday, 8 a.m. to 5 p.m. Simple requests for information may be obtained by phone by calling 707-257-9503.


You can also obtain a public document online by visiting the Online Records Portal (Document Archive) or our City Laws page.

Fees & Charges for Duplicating

  • Paper Copies - $0.30 per page
  • Data DVD or CD - $32.50 each
  • Scanned documents (25 pages or more) - $0.17 per page

Other Helpful Links

The California Public Records Act (PRA) and the PRA Exceptions (California Government Code Sections 6250 - 6276.48 are California statutes that afford the public the right to inspect, and be provided a copy of, most of the written information retained by State and local agencies in the course of business.

Please contact the County of Napa for information on the following:

  • Birth Certificate
  • Death Certificate
  • Marriage License
  • Fictitious Business Name