service-center-banner.jpg The goal of the City of Napa's official website is to make it easy to get the information you're looking for and learn what's happening in the City. This site has been designed with a focus on organizing content in a logical structure and making sure the site is accessible to a wide array of users. We hope you will find it easy to get the information and services you need.

  • If you have an idea of the Department or Division that can serve your need, use the horizontal menu across the top of the page. Hover over "City Departments" to see submenus. 
  • Also in the top of the page menu is a link to a comprehensive "Contact Us" page, a link to "Meetings Agendas & Video", and a link to the "Service Center" for FAQs and Service Requests.  
  • Check the Quick Links section in the left side navigation menu. These links connect to frequently used sections or pages on the site. 
  • You'll notice "breadcrumbs" along the top of each page. They're called breadcrumbs because they can help you retrace your steps.
  • Use our online Service Center to search our knowledge base for answers to frequently asked questions. If you don't find what you need, submit a question or a service request using our easy-to-use forms.
  • View Video on Demand from City Council and other meetings, live or archived. Easily scan through the agenda and see video of selected portions of meetings.
  • Search our deep database of documents called SIRE (for Scan, Index, Retrieve, Edit) for Resolutions, Ordinances, Municipal Code and more. The how-to guide for SIRE is below.  
  • Print, email or create a .pdf version of any page by clicking on the icons in the upper right portion of every page. 
  • Translate the web site into any of ten different languages by simply clicking on the links at the bottom of the page.
  • Use the search function to find what you need. Enter a keyword in the seach box at the top right of any page. Follow the links that appear to track down the information you need. 

Our site is designed to work on a variety of popular web browsers and to provide a good web experience regardless of your connection speed. For more information on this site, see the Accessibility Statement, Terms of Use, and Privacy Statement, linked at the bottom of this page and every page. 

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Windows Media Player or Microsoft Silverlight is required to view videos on this website.  Adobe Reader is required to read PDF documents.  These can be downloaded by clicking the links to the left.

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How to seach for public records in SIRE:

Follow this link to SIRE . The instructions here are also available on the SIRE home page.

Retrieving Documents:

All Public Documents.  If you are not sure what specific document you are looking for, click on this field and type in keyword(s) to search all public documents. Example:  clothesline* (will find the word in singular or plural format).  (The asterisk is called a wild card). Also you need to put phrases containing of, if, etc.  in quotes to search.  Example:  “League of California Cities”.  This narrows the search to exactly as it is typed.  Otherwise, this becomes an individual search on each word, which is an unrealistic type search.  

Agendas.  Click on this field to search Agendas by a specific year (use drop down arrow to select year); or a specific date; or by keyword(s) or browse all Agendas. To find Housing or Redevelopment Agendas, use the Login and Create Your Own Searches icon. 

Agenda Reports.  Click on this field to search Agendas Reports by a specific year (use the drop down arrow to select year); or a specific date; or by keyword(s) or browse all Agenda Reports.  To find Housing or Redevelopment Agenda Reports, use the Login and Create Your Own Searches icon. 

Minutes.  Click on this field to search Minutes by a specific year  (use drop down arrow to select year); or a specific date; or by keyword(s); or by Board Council (use drop down arrow to select Board Council); or browser all Minutes. To find Housing or Redevelopment Minutes, use the Login and Create Your Own Searches icon. 

Agreements/Contracts.  Click on this field to search Agreements/Contracts by keyword(s) or by number. 

Resolutions.   Click on this field to search City Council Resolutions by a specific year (use drop down arrow to select year); or by Resolution Number  (Years 1999 to current use an R in front of the year (example:  R2004 5)); (Years 1998 or earlier just type in the number (example:  98 240)); or by keyword(s) or to find Policy Resolutions.  To find Housing, Community Development - Planning, or Redevelopment Resolutions, use the Login and Create Your Own Searches icon. 

Ordinances.   Click on this field to search Ordinances by a specific year (use drop down arrow to select Year); or by Ordinance Number (Years 1993 to current use an O in front of the year (example:  O2004 5) with the exception O92 001 thru O92 11)); (The rest of Years 1992 or earlier just type in the number (example: 4290)) – make sure you type in the letter O and not the number zero before the year you are requesting; or by keyword(s). 

Municipal Code.  Type in either a keyword then click on search or just click on search.  Click on view.   Click on Download Native File located at the bottom of the screen.  (Since the Municipal Code in already in PDF, it can only be downloaded as a native file).  You can use the scroll bar to view each page, or click on the arrows located at the bottom of the screen to view the first page, individual pages, or the last page.  You can also use the binocular search located on the third toolbar on top of the screen.  Once you click on the binocular search, a Search PDF box appears.  Enter the word or phrase in this box then click on Search.  As long as you have the results capability, just click on each individual result till you find the section wanted.  From here you can print the whole document or individual pages.  Just click on the print icon and choose the type of page selection wanted.  You can also E-mail the whole document or individual pages. To E-mail the entire document just click on the E-mail icon.   To E-mail individual pages or certain page ranges click on the print icon, change the printer to Adobe PDF, and choose the type of page selection, then choose ok.  Otherwise click on the next binocular search till you find the section wanted then follow the print and E-mail instructions previously stated.

Viewing, Downloading, Printing and Emailing documents

Once you bring up your SEARCH RESULTS screen, you can now view the context and/or highlighted text.  Search Results will appear with the number of hits and folders found.  The folders are displayed in increments of 50; to view the next set of folders click on the next set of numbers (1, 2, 3, 4, etc.)  Click on the word “Date” to obtain ascend or descend date order or click on Type, Board Council or Subject, etc. to obtain alphabetical order. Click on the view to see each page or each context highlight page and use the blue arrows to maneuver through each highlight.   Click on the down arrow from the Viewing File to scroll through each page or click on Next File to scroll through each page. 

At the very bottom of this screen you can Download Native File (this will download only the one page number that you have selected in Viewing File or Download File as PDF (this will download only the page number that you have selected in Viewing File or Download All as PDF or Download All as MPT or Download a Range of Pages.

Once in Download View or Go To Folder view you can print a single page or multiple pages or E-mail a single page or multiple pages by clicking on your print icon or mail icon in your web browser. 

Login and create your own searches 

Use this section if you need more refined searches. Once you are in this section type in public for both your username and password; now click login.

Simple search: CABINET pull down the menu and select the desired department; most likely you’ll be searching most documents in the City Clerk cabinet.  SEARCH TEXT type in the word(s) you’re looking for.  Make sure Full Text box is checked then click search.   Follow the same procedures as PART III above to view documents, etc.

Advanced search: CABINET pull down the menu and select the desired department; most likely you’ll be searching most documents in the City Clerk cabinet. 

FIELD pull down the menu and select CC Type (this would be the document you are looking for); leave CONDITION as is equal to [=]; VALUE(s) pull down the menu to select the document (agenda, minutes, muni code, ordinance or resolution, etc.) you are looking for; now click on ADD.  If you added the wrong value, just highlight the information (example ‘CC Type=”Resolution’), click on the DELETE button and ADD the correct value.  If you’re not exactly sure how the number or subject of a document is typed, under Condition pull down the arrow and add contains to your search. ExampleCabinet – City Clerk; Field – Subject; Condition – Contains; Value(s) – Hoffman; Click on Add then Click on Search

For a FULL TEXT SEARCH CRITERIA type in the word(s) or phrase you need searched.  Now click on SEARCH. 

Search Results will appear with the number of hits and folders found.  Follow the same procedures as above to view documents, etc.

NOTE:  When selecting the FIELD – Date, in the Value(s) area need to type as 07/31/2004; cannot type as 7-30-04 or 7/30/04, etc.  and under condition you now have  IS BETWEEN as a choice (example 01/01/2003 & 08/10/2004).

To do another search click on Back To Search.  When finishing search but sure to click on Logout.

Cross Cabinet search

Search all cabinets (departments) or specific cabinets (departments) for certain text at the same time.  To select the cabinet(s), click on SELECT ALL first, hold down the CTRL key and click on the cabinet(s) that you don’t want.  Now type in SEARCH TEXT the key word(s) you are trying to acquire, check FULL TEXT, and now click on SEARCH. 

Search Results will appear with the number of hits and folders found.  Follow the same procedures as above to view documents, etc.

Wildcards, Noise Words and Full-Text searches 

Wildcards can be use in any search to stand for one or more characters and to use in place of noise words.

* (asterisk):  Represents any number of missing characters (including zero).  For example:  govern*s would find words such as governors, governments, and governs.  

An  * (asterisk) can also be used in place of noise words such as of, if, the, as, a, etc.  For example:   League * California Cities would find League of California Cities.  Otherwise if you typed in League of California Cities, no search results would be found (unless placed in quotes – “League of California Cities”) because the word of would appear in probably most documents and that would produce such a massive unrealistic search.  ? (question mark): Represents a single character.  For example: govern? would find a word such as governs.

Full Text Searches

AND – Use the AND connector in a search request to connect two expressions, both of which must be found in any document retrieved.  For example:  storm water and events would retrieve any document that contained both phrases. 

OR – Use the OR connector in a search request to connect two expressions, at least one of which must be found in any  document retrieved.  For example:  storm water or events would retrieve any document that contained storm water, events, or both.

WITHIN – Use the W/N connector in a search request to specify that one word or phrase must occur within so many words of the other.  For example:  storm or water and events w/5 stewardship would retrieve any document that contained storm or water and events within 5 words of stewardship.

NOT – Use NOT in front of any search expression to reverse its meaning.  This allows you to exclude documents from a search.  For example:  storm water and not events would retrieve all documents that did not contain events. 

FUZZY LOGICFuzzy searching will find a word even if it is misspelled.  This can be quite useful when you are searching text that may contain typographical errors.  For example:  a fuzzy search for Stanlee Ranch would find Stanley Ranch and Stanly Ranch.  In the Advanced Search, there is a box to check for a Fuzzy word search. 

PHONICPhonicsearching looks for a word that sounds like the word you are searching for and begins with the same letter.  For example:  a phonic search for Smith will also find Smithe and Smythe.   In the Advanced Search, there is a box to check for a Phonic word search.

STEMMING Stemming extends a search to cover grammatical variations on a word.  For example:  a search for applied would also find applying, applies and apply.  In the Advanced Search, there is a box to check for a Stemming word search.

For assistance searching SIRE, contact the City of Napa's Optical Imaging Staff at 707.258.7800, extension 7751 on Tuesdays and Thursday or extension 7325 on Mondays, Wednesdays, and Fridays.

Updated August, 2006