A purchase order issued by the Purchasing Services Division is the authorization for a vendor to accept an order and deliver the requested goods and/or services. Vendors providing sales or services to the City should ensure they are issued an approved purchase order beforeproceeding to meet the requested needs. Responding to such requests without an authorized purchase order is done at the vendor’s own risk. Purchase Order Terms and Conditions.
It is City policy to pursue the “best” competitive price, which includes consideration of delivery and quality. Make your sale investment wisely. Sometimes a seller will expend considerable time and money in presenting his product to the City. If you do this, remember that the purchase is generally made through a competitive process and what you spend for expensive designs, demonstrations, layouts, etc., does not guarantee a sale. The help you give the City in developing a purchase request, although sincerely appreciated, cannot be considered when the final purchase decision is made.
Purchasing uses three basic methods to purchase materials, equipment, supplies, and some services (with the exception of public works construction). The following is a brief description of each of the three types and their use:
Public Works Projects Public Works Projects are processed by the City of Napa Public Works Department in accordance with City Charter Section 100 through 105; and NMC Municipal Chapter 2.91 through 2.96.
All orders must be delivered to the address specified on the Purchase Order. Vendors should not deliver goods to an alternate address unless authorized by the Purchasing Services Division as the processing of your payment will be delayed.
Changes in Orders
The Purchase Order is the City's contract with you. Any changes to the contract must be approved in writing by the Purchasing Services Division.
Licenses and Permits
Vendors doing business with the City must have a City of Napa Business License. For information on obtaining a business license, click here.
The City pays California State sales and use taxes when applicable and is exempt from Federal Excise tax.
The City of Napa uses an online bid management system called Public Purchase. Register with Public Purchase if you want to do business with the City.
By registering with Public Purchase, you will automatically be notified when bid opportunities of company interest, become available. As a registered user you will also have access to respond to bids electronically.