Resources for Permit Holder

  • Annual Life Safety Inspection 

Life Safety Inspections are performed each year, typically in February-April, for all licensed Vacation Rentals. Inspections are also performed for Non-Hosted Transfers and new Hosted Permits on an as-needed basis during the application review process.

  • Scheduling – Permit Holders are notified in January of each year with instructions for scheduling their Life Safety Inspection through the Fire Division.
  • Prior to Inspection – Review the revised Life Safety Self-Inspection Form. Please review the document and address any deficient items prior to your scheduled appointment. Although the document is not an exhaustive list of all life safety issues, it does provide a general overview of the main items the Fire Department will be reviewing.
  • During the Inspection – Please be prepared to provide the Fire Department with access to all parts of the property at your scheduled time. Owners are not required to be on-site during the inspection, but an authorized agent must be present during the entire inspection that will be able to receive feedback from the Fire Inspector.
  • After the Inspection – Once your property has completed its inspection, the Fire Department will provide you with a copy of your inspection form. Properties with deficient items must address those issues in a timely manner and schedule an appointment with the Fire Department for a re-inspection. There is no need to forward this form to the Planning Division.
  • Billing – Inspections are billed in 30-minute increments for each inspection required. You will receive a bill with payment instructions from the Finance Department the month following your inspection. There is no need to forward proof of payment to the Planning Division.
  • Annual Property Owner Notifications 

All licensed Vacation Rental Permit Holders are required to send annual notifications to all property owners within 500-feet of the vacation rental unit.

  • Due Date – Completion of the mailing and submittal of the self-certification must be completed by June 30 of each year.
  • Notification List – An updated mailing list with property owners within 500-feet of the vacation rental is required. The City of Napa will not prepare mailing lists; however, you may continue to use the services of Napa County or a title company to prepare your mailing lists (see Mailing Label Information)
  • Notification & Certification Forms – There are two forms to be completed. (1) Annual Notification – Information regarding your property sent to adjacent property owners; and (2) Certification of Annual Notification Mailing – Statement submitted to the City that you have completed the mailing.
  • Annual Notification – There are three versions of the notification form. If you experience technical issues with Option B or C, choose Option A and write-in your information manually.
  • There are 10 fields to be completed for each mailing:
    1. Vacation Rental Address – Address and street of your vacation rental
    2. Vacation Rental Permit Number – Permit number VR##-00##
    3. Property Owner – Name of property owner that may be contacted
    4. Property Owner Phone – Phone number of listed property owner, available on a 24-hour basis
    5. Authorized Agent – Name of contact person (Non-Hosted Only)
    6. Authorized Agent Phone – Phone number of authorized agent available on a 24-hour basis (Non-Hosted Only)
    7. Maximum Overnight Occupancy – Occupancy printed on your vacation rental permit
    8. Maximum Daytime Occupancy – Occupancy printed on your vacation rental permit
    9. Maximum Number of Vehicles – Number of vehicles printed on your permit
    10. Notice Date – Date of your mailing
  • Certification of Annual Notification Mailing – The certification form is available as a PDF file 2_Certification.pdf. There are four fields to be completed for the certification:
    1. Permit Holder – Printed – Printed name of Property Owner
    2. Permit Holder – Signature – Signature of Property Owner
    3. Vacation Rental Permit Number – Permit number VR##-00##
    4. Date – Date of signing
  • Payment of Annual Program Fee

 All licensed Vacation Rental Permit Holders are assessed the Annual Program Fees each year, typically in July. Fees are also assessed for Non-Hosted Transfers and new Hosted Permits on an as-needed basis during the application review process. Permit Holders are notified in July of each year with the current fee and payment instructions.

  • Payment made directly to the Community Development Department
  • Payment by check, payable to “City of Napa”
  • Include permit number (VR##-00##) on the check and any correspondence submitted
  • Payments with Visa or Mastercard may only be made at the Planning Division Office
  • Checks may be mailed via USPS to:

Planning Division

PO BOX 660

Napa, CA 94559

  • Express delivery packages or payments made in person at:

Planning Division

1600 First Street

Napa, CA 94559